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Membership Information

START DATES:

  • Senior levels 2 and 3: Tuesday, Aug 26, 2014.
  • Age Group 1-3, Senior 1: Tuesday, Sept 2, 2014
  • Stroke School 1-3 and SR-Prep: Monday, Sept 8, 2014

Membership Dues 

AGE GROUP and SENIOR swim Groups:

We offer 3 flexible payment options.  Click on the documents below for a list of our membership dues and more important information.

1) Option 1: Pay in full for the whole year - Choosing this option includes a 4% discount

2) Option 2: Pay by session - We have 2 sessions offered throughout the year. This option includes a 2% discount.

  Session Length  Month Which Dues Are Charged (1st of each month)

Short Course Season

Sept. 3 - March 28          

Sept,Oct,Nov,

Dec,Jan,Feb,Mar

Long Course Season Apr. 7th - Aug 5th            April, May, June, July
       

3) Option 3: Pay by Installments - Based on a 7-installment schedule for Short course season and a 4-installment schedule for Long Course Season.

 

Click here for the  2014-2015 Age Group & Senior Membership Dues

 

STROKE SCHOOL including Senior Prep

 All Stroke School programs are offered on an installment payment schedule

  1. Session 1- Fall Session: (Sept- Dec19)   Billed on the first of each month (Sept, Oct, Nov, Dec)
  2. Session 2- Winter Session: (Jan-March 31)   Billed on the first of each month (Jan, Feb, Mar)
  3. Session 3- Spring SVSL Summer League Tuneup: (April- May 31st)  Billed on the first of each month (April, May)

 

            Click here for the 2014-15 Stroke School Membership Dues

 

Billing & Monthly Invoice Statements

Our team handles all of our billing using Team Unify's outstanding billing software and online account management.  Each active member of the team receives a monthly invoice statement on the 1st of the month.  To learn more, read the  Billing FAQ.

Click here to view the  Billing FAQ

To Withdrawal from the program, Please use our  Withdrawal Page.

Volunteering

Each family is asked to help volunteer with swim meets that our team hosts.  Meet hosting generates revenue for our team and enhances our program.  Learn more about being a swim meet volunteer at our  Volunteering page.

Read below for the 2014-15 Volunteering Expectations OR Click here to print the 2014-2015 Volunteering Expectations

2014-2015 Volunteer Expectations

We are looking forward to another amazing year with H2okie Aquatics! The success of the H2okie Aquatics relies on the support and volunteerism of its dedicated families. Hosting swim meets is an important source of revenue for our swim team and helps keep our fees as low as possible. This year's fees are a direct reflection of the remarkable efforts and generous support from last year's volunteers. To continue the path of success, all swim families are expected to meet a volunteer commitment.

We will be hosting approximately 4 swim meets during the 2014-2015 short course swim season and 2 swim meets during the 2014-2015 long course swim season. The dates for these Meets are:

2014-2015 HOKI Hosted Meets:

  • November 14-16 (short course)
  • December 12-14 (short course)
  • March 5-8 VSI Senior Champs (short course)
  • March 19-22 Sectionals (short course)
  • May 2-3 (long course)
  • July 23-26 Long Course Age Group Champs (long course)

It will require thousands of volunteer hours to make these meets successful. The volunteer requirements per family are outlined below. There will be a volunteer requirement for short course season and long course season. If you have a swimmer in just short course, then you will be responsible for the volunteer requirement for just short course season. If you have a swimmer participating in both short and long course seasons, you will be responsible to fulfill the volunteer requirement for both seasons.

 

 

Short Course (Sept-April)

Long Course (May-Aug)

Stroke School Family **

2 sessions

 

1 Child per family

6 Sessions *

3 Sessions *

2 Children per family

8 Sessions *

4 Sessions *

3+ Children per family

10 Sessions *

5 Sessions *

 ** Stroke School families have a reduced volunteering expectation to become more familiar with the program before taking on a greater commitment. Stroke School families are those defined as only having swimmers in the Stroke School portion of our program. Session Requirements are for any of the H2Okie Hosted meets listed above. We will host several ‘Stroke School’ meets which are a wonderful opportunity to learn about a swim meet, but will not count towards your volunteer requirement. 

* For Age group and Senior level parents, at least 1 (one) short course session must be fulfilled at:

  • Senior Champs (March 5-8)

or

  • EZ Short Course Sectional meet ( March 19-22)

 If your swimmer is participating in long course, then at least 1 (one) long course session must be fulfilled at the Long Course Age Group Champs meet. If you have a swimmer participating in either of the short or long course championship hosted meets, you must volunteer at the meet.

A “session” at the swim meets lasts for approximately 4 hours. Volunteering is expected even if your child is not participating in the swim competition being held. The volunteer duties do not have to be performed by the parent. Others may work on your family's behalf, e.g. Grandparents, neighbors, or even the swimmers themselves! (To be a timer, a swimmer must be 13 years of age per USA Swimming) 

Once you have registered with the team and are given your password and login information, you will be able to view and keep track of the number of volunteer sessions you have remaining. In addition, when a hosted meet is approaching, you will be able to choose a job and sign up to volunteer online at our website. 

Opportunities for volunteering at swim meets include, but are not limited to: marshal, timer, posting results, hospitality, selling heat sheets, serving in the capacity of a USA Certified Official, et cetera. If you have been part of the H2Okie Aquatics for more than 3 years, you are strongly encouraged to serve as a USA certified official, coordinator, or board member of the NRVA.

Those who do not wish to volunteer during the Short Course season; you may choose to pay a one-time annual non-volunteer fee of $480, due on January 1, 2015. Those who do not wish to volunteer during the Long Course season; you may choose to pay a one-time annual non-volunteer fee of $240, due on June 1, 2015. If you are short any sessions during the short or long course season, you will be fined $50 fee per session that you did not complete. These fees are paid in addition to any fundraising fees and monthly swim fees. 

Families will also be expected to volunteer at stroke school meets and/or away swim meets.  These are expected requirements to represent our team at these events and are considered above and beyond the volunteer expectations outlined above. Volunteer and Fundraising Expectations are independent of each other and families are required to fulfill both obligations. Should you have questions or require additional information regarding your volunteer expectations, please email our Volunteer Committee at volunteercommittee@h2okieaquaitcs.org

 

Read below for the 2014-15 Fundraising Agreement OR Click here to view/print the 2014-2015 Fundraising Agreement

Fundraising Agreement

Welcome to another exciting year with H2okie Aquatics!  As we continue our goal in offering a positive competitive environment and enhancing our swimmer’s team spirit and sportsmanship, your support in fundraising is much needed.  The NRVA Board of Directors voted to continue a minimum fundraising obligation for each family in order to establish sufficient operating funds for the 2014-2015 year. Stroke School families and families that are new to H2okie Aquatics for the first time have a reduced fundraising obligation in order to encourage participation and familiarize themselves with the team expectations.  Stroke School families are defined as those who only have a swimmer(s) in the Stroke School portion of the program.  Details are below:

  • $50 in funds for one Stroke School Swimmer
  • $75 in funds for two or more Stroke School Swimmers

Obligations for Swim Team level families are listed below: (AG1,AG2,AG3,Sr1,Sr2,Sr3)

  • $225 in funds for each family with one swimmer 
  • $275 in funds for each family with two swimmers
  • $325 in funds for each family with three or more swimmers

Opportunities for fundraising include, but are not limited to the following:

  • Kroger Plus Card Program (different than gift card program)
  • Heat Sheet Ad Sales
  • Scrip Zone Information (gift cards)
  • Poinsettia Sales (Oct-Nov)
  • Sponsor Letters: Donations (Tax Deductible)
  • Other Methods

Parents will be required to have their fundraising obligations paid in full at the end of short course season.  Your account will be automatically billed on your May invoice.  If you elect to withdraw from the team at any time you will be automatically billed for your fundraising obligation on your final invoice.

Note: NRVA, Inc. is a 501(c) (3) non-profit organization. Contributions are tax deductible.
Our Fundraising Committee will continue to explore other means of raising funds for the team and will notify the membership as additional opportunities arise. Volunteer and Fundraising Expectations are independent of each other and families are required to fulfill both obligations.  


More Important Documents

Below you will find important documents for the 2012-2013 season.  These need to be signed and returned by mail if the team registrar has instructed you to do so.  Mailing address is 

 
Withdrawing

If you will be withdrawing from the program in the near future, visit the 'Withdrawal Page' to learn how to formally withdraw from the team and stop your billing.